Shortcuts and Organizational Tools in Word
Shortcuts and Organizational Tools in Word
Let’s say that you have a massive essay you have just finished writing, spanning the length of 30 pages. After putting all that work into it, you realize that you accidentally spelled the name of a king wrong every time. Instead of changing every “Cezar” to “Caesar”, there are much easier ways to do so.
First of all is the Find and Replace setting. They can be found on the Home tab, but you can also use the Shortcut CTRL-H to open it. Here, in my sample essay, you see some Caesar’s are spelled “Cezar”.
To use the tool, just type in the mistaken spelling, “Cezar”, on the top and type the correct spelling, “Caesar”, on the bottom.
Another tool you can use for mass editing is the Review tab. Here, you can see multiple options, such as Spelling and Grammar checking, a Thesaurus, and translation. Here, I have an unpolished, terribly written essay-
And look, there are obviously no errors!
Just kidding, this shows why you should never use the Spelling and Grammar button unless you absolutely suck at spelling. The grammar in that paragraph was atrocious, and yet it was all marked as correct. However, the other tools in MWord do work fine, so try to use them.
Note, however, that when you do spell a word that doesn’t exist, it will be underlined in red. To remove the red line, right-click on it and either select Ignore, which just ignores that once, or Add to Dictionary, which means MWord will never mark it wrong again. **(Note- These marks will NOT show when printed).
A final way to organize and edit things in Microsoft Word is through Headers, which you can think of just as generalized fonts. To access them, in the Home tab, click on the things above Styles and then type. They will show up on the side of your document, in the Navigation pane, and makes organization easy.
A bonus shortcut- If you accidentally mess up on something, pressing CTRL-Z will undo to the last thing you had before doing an action. This can be extremely useful if you accidentally delete your document or something.
This lesson we covered how to find and replace errors, as well as what tools to use and not to use in Microsoft Word. We also covered how to organize with headers. Next lesson, we will cover how to work together with other collaborators on a Microsoft Word document efficiently and well.
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- Headers/Footers and Margins
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